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Construction Administrative Project Assistant – Healthcare in Falls Church, VA at Gilbane

Date Posted: 3/9/2018

Job Snapshot

Job Description

At Gilbane we’re building more than buildings, we’re helping create schools, hospitals, laboratories and other facilities across the United States and throughout the world that will be helping people live better for decades to come. As a fifth generation family business we’ve built the best team in the industry with a culture of caring that treats every one of our employees as a trusted member of the Gilbane family. We also invest in our employees’ education and have built Gilbane University into the top training organization in the construction industry. If you have the desire to make a real difference in people’s lives and become part of a growing organization that treats you like member of the family – you will feel right at home at Gilbane.


The Construction Administrative Project Assistant – Healthcare/Transition Planner implements and executes all project activities on a transition project.


Typical responsibilities and duties include, but are not limited to the following:

  • Assist with a variety of project meeting needs, such as preparing minutes, agendas and action items
  • Provide support for schedule development and tracking of follow up activities
  • Coordinate move activities with vendors and owner representatives
  • Compile charts, graphs and data for project reporting
  • Participate in client operational interviews
  • Assist in the preparation and delivery of contract deliverables to clients
  • Provide field support during activation periods, including schedule development and coordination and vendor oversight
  • Provide field support during move activities, including move coordination with clients and management of move services personnel



  • Bachelor's degree in business or related field
  • 1 or 2 years in a healthcare facility would be helpful but not required
  • Experience developing executive reports, organizing and documenting meetings
  • Or equivalent combination of education and experience



  • Excellent listening skills
  • Basic level of reading floor plans – ability to review and articulate architectural drawings
  • Strong verbal and written communication skills
  • Proficient in Word, Excel, and PowerPoint
  • Knowledge of Visio and Access preferred
  • Experience with scheduling and/or design software preferred


Excellent total compensation package which included competitive health and welfare benefits, generous profit-sharing/401K plan, as well as technical and management training programs.Gilbane is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. 

Qualified applicants who are offered a position must pass a pre-employment substance abuse test. Gilbane is not accepting unsolicited resumes from third party recruiters at this time.

Gilbane has an unwavering focus on safety, the environment, and caring about everyone involved in our work.